Every hour attached to a billable item.
The difference between hours worked and hours billed is where a firm’s margin is lost. TrackBeam narrows it by requiring every entry to be attached to a task, and by placing two levels of approval between an entry and an invoice.
A task is required on every entry
There is no general category into which unallocated time can be recorded. Every hour is attached to a task, and therefore to an engagement, a budget and, ultimately, a line the client can read.
A configurable daily cut-off
Your firm sets the hour by which the day must be entered. Time recorded the same day is recorded accurately; time reconstructed at the end of the week is an estimate, and estimates are what get challenged at billing.
Two levels of approval
Entries progress through submitted, approved or rejected, and finally billed. No entry reaches an invoice without an approval attributable to a person, and a rejection is returned with a stated reason.
Billing at the service level
Invoices are constructed from services rather than from an undifferentiated total of hours. The client sees the services engaged, while the underlying hour-level detail remains available to support any discussion that follows.
Available on entry
Each entry is available to those who need it as soon as it is saved. Managers no longer need to ask where a file stands, and project managers no longer reconstruct the week from memory.
Forward-looking job costing
Projected totals are recalculated every two hours and measured against budget. An engagement heading toward an overrun is identified while options remain available: reassigning it, revisiting its scope, or raising it with the client.
Evaluate TrackBeam over a full engagement cycle.
Eight weeks, up to seven users, at no charge. Every record entered during the pilot is retained, and carries over if your firm continues.
No payment details are required to begin the pilot.